Data Protection & Confidentiality Statement
Last Updated: 11 June 2026
At Ansazz, we recognise the importance of protecting confidential information and personal data. We are committed to maintaining the highest standards of data security, confidentiality, and information management when providing legal process support services to law firms and legal professionals.
This statement outlines our approach to data protection and confidentiality.
Our Commitment
- Ansazz is committed to:
- Protecting confidential client information
- Safeguarding personal data
- Maintaining secure business processes
- Preventing unauthorised access, disclosure, or misuse of information
- Supporting compliance with applicable data protection requirements
Confidentiality and information security are fundamental to all services we provide.
Confidentiality
All information received from clients is treated as strictly confidential.
We maintain procedures designed to ensure that:
- Client information is accessed only by authorised personnel
- Information is used solely for approved business purposes
- Confidential information is not disclosed to unauthorised parties
- Appropriate controls are maintained throughout the service delivery process
Employees and contractors are required to maintain confidentiality regarding all client information.
Information Security Measures
Ansazz implements appropriate technical and organisational measures to protect information from:
- Unauthorised access
- Loss or theft
- Accidental disclosure
- Alteration or corruption
- Destruction of data
Our security measures may include:
- Access controls and user permissions
- Password protection
- Secure file handling procedures
- Restricted access to client information
Regular monitoring of operational processes
Data Processing
Where personal data is processed as part of our services, such processing is carried out solely for the purpose of delivering agreed services to our clients.
We process information only in accordance with client instructions and applicable legal obligations.
Staff Awareness and Training
Ansazz promotes a culture of confidentiality and data security through:
- Staff awareness programmes
- Confidentiality obligations
- Process-specific training
- Quality assurance monitoring
- Ongoing operational reviews
All personnel are expected to follow established confidentiality and information security procedures.
Data Retention
Information is retained only for as long as necessary to:
- Deliver agreed services
- Meet legal or contractual obligations
- Support legitimate business requirements
When information is no longer required, it is securely deleted or disposed of using appropriate methods.
Third-Party Access
Ansazz does not disclose confidential client information to third parties except where:
- Authorised by the client
- Required by law
- Necessary for the delivery of agreed services
Any approved third-party service providers are expected to maintain appropriate confidentiality and security standards.
Compliance
Ansazz is committed to operating in a manner consistent with recognised data protection principles and applicable legal requirements.
We continuously review and improve our processes to support secure and responsible handling of information.
Client Responsibilities
Clients remain responsible for:
- Determining the lawful basis for processing personal data
- Providing appropriate instructions regarding information handling
- Ensuring compliance with their own regulatory and professional obligations
Ansazz provides support services and does not assume responsibility for legal compliance obligations that remain with the client.
Changes to this Statement
Ansazz reserves the right to update this Data Protection & Confidentiality Statement at any time.
Any revisions will be published on this page and become effective immediately upon publication.
Contact Us
If you have any questions regarding this Data Protection & Confidentiality Statement, please contact us through our Contact Us page.
Ansazz
Specialist Legal Process Support for UK Law Firms
Email: info@ansazz.com
Based in India
Supporting UK Law Firms